The benefits of Microsoft 365 for business provides better security to the data. It is also using the latest algorithms that help to protect the data from data breaches by an authorized user.
Now after having a brief introduction to Microsoft 365. Let’s discuss the services of Office 365 for business in detail.
Services Offered by Microsoft 365
Microsoft 365 is a software on demand. The subscribers buy the O365 packages based on their business requirements. A Microsoft 365 subscriber can select the software they wish to use and they will have to pay for those applications only. Let’s explore various features/ services offered by Microsoft 365 as a Service.
Following are some services of Microsoft 365:
- Microsoft Web Apps: You can create and edit your Word, Excel, OneNote, and PowerPoint files online.
- Hosted email: You get a business email and 25 GB of storage space.
- Microsoft Mobile Apps: You can access, edit, and view Word, PowerPoint, and Excel files on iPhones and Windows Phones.
- Active Directory integration: You can manage user permissions and credentials. You can set single sign-on and synchronization with Active Directory.
- Simple file sharing: You get services of SkyDrive Pro which gives each user 7 GB of personal storage that you can access from anywhere and it syncs with your PC. You can edit who sees or edits your files and share them internally or externally.
- Public website: You can market your business with a website that is easy to set up also you can use your company domain name.
- Web conferencing: You can conduct meetings via the Internet with HD video conferencing, instant messaging, and screen sharing.
- Advanced Voice: You get hosted voicemail support with auto-attendant capabilities.
- Intranet Team Sites: SharePoint sites provide you with the workspace with customizable security environments for individual teams within the organization.
- Site Mailboxes: This helps you to store and share emails and files in project-specific folders, allowing for simpler team collaboration.
- Business Intelligence: You can create and manage interactive dashboards with multiple data sources.
- e-Discovery Center: You get the tools to support compliance. Provides search across SharePoint sites and Exchange mailboxes.
Benefits of Microsoft 365 For Business
It’s time to deep dive into the advantages of Microsoft 365 that are used to provide a seamless flow of work to the Organizations.
Benefit 1. Integration and Collaboration
As per the market trends, Microsoft 365 always comes up with the latest tools to make collaboration easier. There are already multiple tools integrated into the package like OneDrive, SharePoint, Teams, and many more as well. OneDrive provides easy usage of the documents for the users. It is making sure that data will always be accessible to the users.
Teams play an important role in communication. Microsoft designed the Teams just like the social media to do the conversations. Its simple and attractive user Interface makes it more understandable. The members can communicate and also attend the meetings from their comfort places to make decisions on projects.
Benefit 2. Powerful Tools For Enhanced Productivity
Along with Word Excel, PowerPoint, Teams, and much more. It introduced new powerful AI tools like PowerPoint Designer, Excel Insights, and Editor in Word to improve overall performance.
PowerPoint Designer is used to suggest better slide designs to make them more attractive. Excel Insights is used to find the patterns from the data that help to make the decisions. Word editor provides suggestions while writing. It also improves the content’s grammar, style, and clarity. Power Query in Excel provides functionalities for data transformation and manipulation this is another benefit of Microsoft 365.
Microsoft 365 also deals with the Power Apps Platform which is used to customize the applications if you know the coding to automate the tasks.
Benefit 3. Provides Security for the Data
In today’s world, security is a major concern for every organization. To put all of the data to a cloud without knowing its security features is not suggested.
Microsoft offers advanced security features to protect your data from any incoming threat. It consists of Multifactor Authentication, data-loss prevention, and Advanced Threat Protection to provide a secure environment for the work from these you can take the privacy benefit of Microsoft 365.
With the help of data-loss prevention, it protects credit card information, social media details, and much more. Advanced threat protection helps to protect your data from malware attacks.
Microsoft regularly releases updates and creates security patches to protect the data from cyber-attacks. It regularly fixes the bugs for the advancement of security.
Benefit 4. Scalability and Flexibility
Microsoft provides the feature to scale up its services. If you are a small business then you can opt for the fewer services of Microsoft 365. As the organization’s size increases, you can increase the plan of Microsoft 365 because it has different plans like E3 and E5. There is also the difference between Microsoft 365 E3 and E5 plans.
It is flexible to use. Due to cloud service, you can access the data from anywhere at any time. But make sure you are connected to the Internet. It is easily accessible on different platforms like phones, tablets, and personal desktops as well. This functionality helps to work from any location on any device.
Benefit 5. IT Management
To manage the multiple tools from the different providers is a tough task for the admin. Microsoft comes up with the all required tools that are easy to manage. There is a requirement for multiple admins to manage multiple accounts, but having a single account of Microsoft 365 is easy to manage by admin.
It is a Software as a Service product so most of the admin headache is reduced. It maintains their regular updates and also improves their server performance regularly. Microsoft also takes care of the infrastructure to improve its security.
For the training of Microsoft 365, they are providing the sessions so that the admin can easily operate it and provide support wherever required.
Benefit 6. Automatic Updates
The tools associated with Microsoft such as Word, Excel, Teams, and many more get updated regularly. Due to this, all of the apps are synced with the latest features and security. There are no extra charges to update the Microsoft 365 apps, it is already included with the license subscription.
Benefit 7. Predictable Expenses
It offers several plans from the individual to the large business. All the plans are scalable as per the requirements of the organizations. It works on the subscription model. You will pay as you consume the resources and services of Microsoft 365. For example, if your organization consists of small employees then the bill will be less as compared to the large organizations.
Benefit 8. Fostering Innovation
Microsoft 365 helps companies by providing them with the tools to innovate. Team meetings are more streamlined, users can make notes and record interactions among each other. Information can very easily be shared and this allows employees to feel engaged and connected with the rest of their team members irrespective of their location. This allows them to be at their peak productivity which is very beneficial for the organisation they are a part of.
Benefit 9. It has an Increased Return on Investment
One of the benefits of Microsoft 365 for business is that it has one single suite that is a great fit for all types of users. Whether it is a non-profit organisation that is working to make a difference in the world, or a company that wants to give the best user experience to its customers, Microsoft 365 removes the complexities of managing the tasks related to productivity. These organisations can replace many of the regular tasks with automations. They can also replace their security solutions into a suite that has completely integrated productivity solutions. By fully integrating these solutions, an organisation can be run at a lower cost.
Benefit 10. Provides an Efficient platform for Communication
In a large organisation, the communication among the employees is very important. Among many other communication tasks, an organisational intranet allows users to give services and information, an build a culture and brand. It provides a hub for the employees who are interested in learning about the initiatives and get as many resources as they can for their tasks.
SharePoint is one of the many platforms that helps users make a corporate intranet. Microsoft 365 helps facilitate the communication tool without being a technical burden that needs to be managed on a server. For communication outside the corporate intranet, there are services offered by Microsoft 365 such as Teams which increases the ability of the users to effectively communicate with all other employees.
Benefit 11. Intelligent automation of Processes
Several organisations have difficulties in managing and updating processes. The benefits of Microsoft 365 for business provides you with workflow management, and data storage capabilities that automates the process of businesses. By using Microsoft Teams, these solutions are accross several departments to serve the entire organisation. Microsoft 365 integrates various tools that helps the users improve their productivity.
Benefit 12. Enhanced Mobile Access for Improved Productivity
Microsoft 365 is a cloud based productivity suite, so it combines the power of the cloud computing with several mobile applications that it has developed. This makes it easier for the employees to be productive while being on the move or when they are working remotely. The benefits of Microsoft 365 for business has applications that are completely free for mobile devices. You need to make a list of your requirements in order to make a completely digital organisation that is productive at all times. Other applications such as OneDrive, SharePoint, and other apps also interact with each other very well. These applications allows you to focus on being productive rather than ensuring that all the team members are remotely in touch.
Final Words
Microsoft 365 plays a significant role in the organizations for managing their data. It is reducing the expenses of the organizations. This is a good fit for small or large organizations. Choose Microsoft 365 to give a seamless flow to the employees for their better performance.