How to Take cPanel Email Backup? Explained

Learn about cPanel Email Backup

cPanel is a ‘control panel’, a web hosting control panel that simplifies website and server management tasks. It is widely used for its user-friendly interface and advanced features. Now let’s understand why you need to backup emails from cPanel.

Why is Backup Email From cPanel significant?

Why should you care about email backups? As we know, email addresses are an essential pillar of any organization. So, imagine losing all your important email data overnight due to a technical glitch or a server failure.

It is a nightmare scenario for the users. This interrupts your workflow damages your reputation, and results in considerable data loss.

When it comes to conducting business operations, having an email account linked to a professional domain name is the most reliable way to communicate. Fortunately, cPanel offers this capability.

These precautions help you protect against drastic failures, accidental data loss, and other accidental events. Considering the critical role of backups, it’s no surprise that many individuals are actively seeking ways to download their cPanel emails.

Hence, we have come up with this article, which explains manual solutions for taking cPanel email backups. Let’s start with the discussion now.

Before starting, you must know that we have two in-built methods and one professional method through which you can take cPanel email backup.

1. Backup cPanel Emails Via File Manager
2. Backup cPanel Mailbox Through Export

How to Take cPanel Backup Through File Manager Method

1. To follow this method, first sign in to your cPanel account.
2. Now, hit the Files tab and then the File Manager option.
3. From the home directory of your account, look for the Mail folder and Select it.
4. Now click on Mail folders and choose the Compress option.[You can compress the data in .zip, .tar, .tar.gz, .tar.bz2 formats]

Don’t change the name and then select the Compress File option

Now, your compressed email files will be visible and stored on your hosting account server. So, now Right-Click on the Compressed file and select the Download option.

You’ll witness that your backup file will be successfully downloaded.

How to Backup cPanel Mailbox Using the Export Option

You can also opt for the export option if you wish to access the cPanel emails on your local system.

This method saves the emails in the standard MBOX format that is supported by free and popular email clients like Mozilla Thunderbird. So, follow the steps mentioned below to make your emails easily readable on your machine.

1. First, Log into your cPanel account.

2. Now, choose the Email Accounts option from the email tab

3. After that, choose the required email account and Check Email option to take the cPanel email backup.

4. Now hit the Horde icon and choose the Open button to read your emails.

5. Then, Right-Click on the required mailbox and select the Export button.

6. Finally, hit OK to get all mailbox data in MBOX format on your local machine.

Now, you can easily open MBOX files using Mozilla Thunderbird or other free applications.

These two approaches are simple, but you have to perform these steps carefully. This is so because one wrong step can result in data loss.

Conclusion

In conclusion, cPanel email backup is becoming a necessity in today’s digital landscape. Whether you’re a business professional or an individual user, the potential consequences of email data loss are too significant to ignore.

By understanding the importance of email backups and learning how to perform them using cPanel’s built-in methods or professional tools, you’re taking a proactive step toward ensuring the security and continuity of your email communication.