G Suite is a SAAS service provided by Google for educational, commercial, or personal uses. Outlook, on the other hand, is often part of Microsoft’s Office 365 suite or can be used as a standalone email client. While Outlook is more popular, many people & organizations are switching from Google Workspace to Outlook. When making this switch, it’s crucial to move all your important data, including emails, contacts, calendar events, and files, over to Outlook.
The following article discusses the latest solutions for the same. Users have a clear idea of the need to import Google contacts to Outlook 365 & different methods to implement them.
“I am working with an organization that plans to move from G Suite Services to Office 365. We have a lot of important clients and all their contacts have to be moved to an Outlook account. We can’t afford any sort of data loss. Can anyone suggest any easy method to import Google contacts to Office 365?”
—Caspian Sinclair
Elegant Approach to Import Google Contacts to Outlook 365!
This technique is a 2-step procedure to be followed. The first part involves exporting the G Suite contacts as a CSV file. The second part is to import these CSV files to Microsoft Outlook.
#Phase1. Migrating Google Contacts to Office 365
- For transferring contacts from G Suite to Outlook, the following steps can be used.
- Sign in to your G Suite account and open the Google Contacts section.
- Use the checkboxes to select the contacts to migrate from Google to Outlook 365.
- Click on the more option and then on Export
- From the Export options, select Outlook CSV format.
- A CSV file is automatically downloaded onto your PC.
1.1 Download Google Workspace Contacts Using Google Takeout
Google Takeout is provided by Google to create archives of Google Workspace Data. Alternatively, you can also use Google Takeout to export contact data using the steps below.
- Log in to your G Suite account and go to https://takeout.google.com/.
- Proceed to the next step by Clicking on Create Archive
- Select the data to be included in the archive file (here choose the contacts option and deselect everything else)
- Choose the file format as a CSV file to import Google contacts to Office 365.
- Select the compression file format.
- Click on Create Archive & then download it from Manage Archives
- Extract the zip file to access the files
Fact: In many situations, moving files from one Google Drive to another is a wise decision for several reasons i.e. account consolidation, storage optimization, organizational restructuring, etc.
#Phase 2. Import Google Contacts to Outlook 365
Now after getting the CSV file, we have to import them into Outlook. Follow the steps below to achieve the same.
- Open Outlook from Office 365.
- Click on the file tab from the top left and go to Open and Export>>Import/Export.
- Click on import from another program in the wizard that opens and select next.
- Select the file type as CSV and hit on next.
- Browse and select the file downloaded from the previous section.
- Click Finish to sync Google contacts with Outlook 365
Manual Method Limitations When Importing Google Contacts to Office 365
When we import Google contacts to Outlook 365 manually, some challenges occur i.e.
- CSV files will not preserve attachments images and other data associated with contacts.
- Due to repetitive steps, it becomes a time-consuming process, especially with large lists.
- If the user has to import from multiple Google accounts to multiple Office 365 accounts then, it can become a hectic task.
- Manual methods can lead to loss or errors in contact details
- Converting data from one format to CSV can be complex for naive users.
Do you know the easiest method to migrate Google Calendar to Microsoft Office 365, if not, then click this link.
It’s Time to Conclude!
Sync Google Contacts with Outlook 365, is a complex task for many users. On the internet, there is no precise knowledge available for this task. So, after understanding this issue, we are here to explain to you the most accurate guidelines to import Google contacts to Outlook 365 hassle-free. Remember, manually initiating this task, posed several drawbacks & disruptions, so be careful throughout the task.
Common Inquiries – Sync Google Contacts with Outlook 365
Q1. What should I do if my contacts don’t appear correctly in Outlook 365?
The following are the solutions to resolve the query:
- Check the CSV file for formatting issues or missing data.
- Ensure that the fields are correctly mapped during import.
- Review the import settings in Outlook 365
- Re-export the contacts from Google with updated settings.
Q2. Is there a way to keep Google Contacts & Outlook 365 in sync continuously?
For ongoing synchronization, a manual solution won’t help you in this. You would need to use a smart tool that supports real-time updates.
Q3. How do I handle duplicates after the import Google contacts to Outlook 365 task?
You can manually review and merge duplicates via the “Manage” options in the “People” section or use the built-in duplicate management features.
Q4. Can I import contacts from multiple Google accounts into a single Outlook 365 account?
Yes, you can export contacts from each Google account as separate CSV files and then import them into Outlook 365.