Google Workspace is a combination of different applications such as Gmail, Docs, Sheets, etc. Moving Outlook data files to G Suite helps users to enhance their collaboration experience with the tools like Google Meet and Google Drive. With PST there is a huge risk of data corruption, but when we import PST to G Suite, it protects our data from hard failure or accidental deletion.
The main reason for importing Outlook data to G Suite is to make the information (emails, contacts, calendars, and documents) accessible from anywhere via any device. You can enjoy the enormous benefits of Google Workspace by importing PST to G Suite.
Why Import PST to Google Workspace?
Let’s explore some of the key benefits of importing a PST file to Google Workspace.
- G Suite is a cloud-based service and does not depend on the hardware. It is accessible with the help of the Internet from any location. You can easily switch the devices and accessing the emails.
- As emails are frequently received, the size of the PST file grows. By moving the PST files into the Google Workspace, you can free up the space on the hardware and do not require to split Outlook PST file.
- Gmail regularly takes the backup of the emails which minimizes the chances of data loss. Additionally, G Suite offers two-factor authentication and encryption, ensuring all the data will be safe and secure.
- Gmail offers several features that are outside of Outlook such as spam filtering, and integration.
- Once imported to Google Workspace, the user can integrate that data with other Google services like Google Drive, Google Docs, Sheets, etc, to gain the benefit of efficient collaboration.
Prerequisites to Migrate PST to Google Workspace Hassle-Free
Importing PST files to G Suite is a straightforward task, and we can make this a breeze by following these preparation steps before the transition:
- Ensure the file size of the data is less than 50GB as Google Workspace has a size limit to import PST to Google Workspace. So, it is recommended to split PST or delete unwanted data, if your file size is more than 50GB before importing.
- Backing up PST data is essential to ensure data continuity if anything goes wrong during the migration.
- An active Google Workspace subscription is required to make this transition successful.
- Verify that you have enough space to store data in your Google Workspace account, which depends on your subscription plan i.e.
- Business Starter: 30 GB per user
- Business Standard: 2 TB per user
- Business Plus: 5 TB per user
- Enterprise: Unlimited
- If you migrating data manually via the internet, then it is recommended to ensure sufficient bandwidth and a stable internet connection. Since disruption in connection makes the task slow, you may have to restart the whole process again (if the data is stopped importing).
How to Import PST to G Suite?
Now, we have three different options to import PST to Google Workspace: setting up the Gmail account in Outlook, GWMMO, and a professional approach. Moreover, this automated tool is recommended by experts for large or bulk data transfer. After moving the PST file to the G Suite, you can migrate G Suite to G Suite if the organization wants to rebrand itself.
Let’s dive into them, and understand which solution is best for both individuals and organizations.
#Approach 1). Upload PST to Gmail Manually
In this, you can choose the specific data for uploading such as emails, calendars, etc. To do so, you need to configure both platforms to access the data in G Suite. First, ensure the Gmail and the Outlook application are both available in your system to import PST to Google Workspace and then move to the instructions given below:
- Step 1. Log in to the Gmail client and click on Settings > Quick Settings > See all settings.
- Step 2. Select Forwarding and POP/IMAP option.
- Step 3. Enable the IMAP and Save.
- Step 4. Now, it’s time to connect Outlook with the Gmail. Open Outlook.
- Step 5. Click on Add Account and enter the required credentials & Connect. All of the processes are now completed and both of the email clients are now connected.
- Step 6. Get a PST file by Open & Export > Import/Export.
- Step 7. Click on Export to a file > Outlook Data file and Next. A PST file is saved.
- Step 8. Now choose the option of Import from another program or file in the Import and Export Wizard.
- Step 9. Select the file to import and Save the folder.
- Step 10. In the Import Outlook Data file wizard, Select the Gmail account and finally hit Finish.
#Approach 2). Import PST to Google Workspace Via the GWMMO Tool
Google has its tool Google Workspace Migration for Microsoft Outlook. If you do not want to go with the lengthy process then you can opt for this tool. In addition, you can add the selected files or folders to the Google Workspace. Follow the below steps for the GWMMO tool.
- Step 1. Download the GWMMO tool.
- Step 2. After the completion of the download, enter the account credentials in which you want to import PST.
- Step 3. Further, confirm the Google account.
- Step 4. Click on the Allow button to grant the permissions for read, write, send, and delete emails.
- Step 5. Now choose the PST file to add to the Google Workspace and Next. Tick the checkboxes for the migration such as calendar, contacts, and email messages.
- Step 6. Lastly, click on Migrate.
After reading these steps, if you are thinking that this is quite easy to import PST to Google Workspace with this, then you are wrong. Since this tool has some limitations we need to know i.e.
- The GWMMO tool can import readable PST files only.
- Able to open PST files from one Gmail account at a time.
- Sometimes the program is stuck in between the process.
- Not able to import journals and Outlook notes.
- By manually setting up the accounts and changing settings is a time-consuming process.
- All of the steps should be executed sequentially to import PST to Google Workspace.
#Approach 3). Cutting-Edge Solution to Import PST to G Suite
Now, after elaborating on the manual approach with the two distinct methods. It’s time to discuss the expert’s recommended method that is performed with the help of an Efficient Outlook to G Suite Migration tool. It preserves data hierarchy throughout the task and ensures that PST will not be corrupted. It comes with a self-explanatory interface, so users don’t need a guide to operate it, even a novice user can easily handle this solution.
Try this dependable utility today for free, and avoid every issue associated with this migration!
Some salient features of this are discussed here:
- It is capable of migrating bulk data in one shot.
- Provides selective data migration with the help of a Date Range Filter.
- Interactive Dashboard to track all the steps of the process.
- Delta Migration for the newly arrived data.
- Provides data security throughout the process.
- A complete report is generated after the completion of the process.
Working Steps to Import PST to Google Workspace!
- Step 1. Download and Run the tool. Select Outlook as Source & G Suite as Destination.
- Step 2. Select the items to import and apply the Date Filter.
- Step 3. In the source window, enter the path of the PST file, Validate, and hit Next.
- Step 4. Fill in the required credentials in the destination window validate them and Next.
- Step 5. Now. load all the users into the tool.
- Step 6. After the validation of users, click on the Start import button to import PST to G Suite.
Post Migration Steps
It doesn’t matter which solution you choose for this transition, to verify everything is correct you have to follow some post-migration steps:
- Step 1. Verify Data Integrity: This step is crucial when you import PST to Google Workspace manually because it is difficult to maintain folder hierarchy with manual solutions.
- Step 2. Test Functionality: Try to access your data, and see if you send or receive the information efficiently via Gmail.
- Step 3. Organize Gmail: Now it’s time to take advantage of G Suite filters, so set up filters and labels to categorize incoming emails, and archive those data that are not needed currently. Check the spam folder to see if crucial information is accidentally shifted to that folder, if yes, then move that content to inbox immediately.
- Step 4. Ensure Security & Permissions: Ensure your data security by enabling Two-Factor Authentication (2FA) on your G Suite account.
Comparison of Manual vs Automated Methods
Final Words!
In this informative journey, we explored the answers related to the query i.e. how to import PST to Google Workspace. Importing PST to G Suite doesn’t have to be complicated whether you use a manual or automated solution. However, if you looking for quick and desired results then it is considered to opt for the smart solution (Approach 3). Since manual solutions are free but they come with several limitations, that’s why considering the automated solution is a wise choice to import PST to G Suite effortlessly.