Are you someone who is still confused about how to save Outlook 365 email as MSG. Whenever you try to download email the default way you get EML files and you have to use external tools to convert them to the desired format.
Even the export option that Microsoft has on the Outlook app is limited to a single output format which is PST.
Don’t worry we will teach you the exact steps and all other technical requirements necessary to get the M365 email data with a .msg extension.
Let us first check out what exactly MSG offers compared to other similar formats that make users gravitate towards it.
Advantages of Keeping Outlook 365 Email in MSG Format
The Message Format as it is sometimes referred to is the best way to store emails offline if you care to preserve every bit of metadata associated with the original data.
So in scenarios like compliance audits or digital forensics, this becomes a vital source of information.
Moreover, like the EML format here too users get to store each message individually. This makes it possible to build a more granular backup. However, if not done properly it also carries a risk of becoming mismanaged.
How to Save Outlook 365 Email as MSG the Default Way
You need to use the Outlook classic edition. It is the only native solution from Microsoft that still possesses the ability to transform the emails in your inbox to MSG format and let you save the files offline.
As every new machine that runs Windows comes with the new Outlook client pre-installed. So you must do an installation and account setup in a classic edition.
You can visit the official Microsoft page to get the download link for the classic edition.
Follow the on-screen instructions to set it up. Once done use the following steps.
- Select any email
- Go to File
- Select Save As
- In the Save As box Hit Save
You can also use an alternative method, before that make a new folder.
Then
Press Ctrl + A to select all.
Hold Shift and pick two emails to select all items between and inclusive of them.
Hold Ctrl and use your cursor to do a staggered bulk selection of multiple emails.
Once you have selected your desired set of emails, hold the cursor and drag the selection out of the Outlook window and into a folder opened in the background.
In this way, you can do a bulk export at a single-user level.
However, managing these series of steps organization-wide and hoping that each and every user made the right set of choices is too much for any admin, regardless of experience.
That is why we present a solution that does it all in an automated manner. Let’s see how.
How to Save Outlook 365 Email as MSG Professionally
By using the SysTools Office 365 Export tool you can easily get all of the organization mails in the MSG format without much effort.
This solution is designed to drastically reduce the time taken by admin to get all their user emails organized from the cloud to the offline workstation environment.
Some of the core advantages you get to enjoy are as follows:
- Independence from Outlook: No longer will the admin have to set up a classic client of every user PC as this tool works even if you don’t have a classic Outlook edition.
- Get Only the Emails You Need: This tool comes with a wide range of filtering capabilities. With this feature, you are able the filter email data from a particular date range as well.
- User-Specific Decision Making: Admins can decide which users to select and even prioritize certain mailboxes over others.
Moreover, unlike many other options on the market, this tool does not download and convert but directly exports the M365 data into the required MSG file format.
See how exactly the tool works to deliver you an error-free copy of the mailbox.
Steps to Use the Professional Tool
Step 1. Install a copy of the tool on the machine you will be using to conduct the transfer.
Step 2. Open it and select Office 365 as the source and MSG as the destination/output format.
Step 3. Scroll down and use the workload area to select Emails and apply a date filter if you require one.
Step 4. Then move on to the source page, type in all the details, and validate.
Step 5. Similarly, on the Destination page, choose a location where you want to keep the MSG data and validate.
Step 6. Use the mapping screen to select any one of the options among Fetch, Import, and Download Template to add to the list of users.
Step 7. Finally, on the user preview screen, see, select, prioritize, validate, and begin Export.
Post Export Step: Wait for a while and use the tool’s built-in dashboard to track progress. Once complete, use the Office 365 mails, which are now available in MSG format.
Conclusion
Here we gave a clear-cut plan on how to save Outlook 365 email as MSG file. Using the guide, users can learn to get their Office 365 emails in MSG format. In case admins need to do this transformation for the entire organization, they can deploy the tool mentioned in the text.